OCR (Optical Character Recognition)
1 September 2023
OCR (Optical Character Recognition) is an AI (Artificial Intelligence) based technology that is beneficial in various aspects of business processes in today's digital era.
Advancements in technology and the increasing complexity of business operations demand companies to innovate and integrate with constantly evolving technological devices.
One way to achieve this is by leveraging AI technology through OCR. So, how does OCR work in business processes? In what types of work areas can OCR be implemented?
OCR Technology as AI-Based Image Processing
Summarized from aws.amazon.com, OCR is the process of converting text in images into machine-readable text format. This is done to convert physical documents or photos into electronic access.
For example, when we scan a document or photo using a printer, the printer generates a digital file in formats like JPG/TIFF or PDF.
However, the issue is that the generated file is usually in image format. Image files prevent the content data from being editable.
This issue can be overcome using OCR technology.
How Does OCR Work?
To produce output from OCR technology, several stages are involved.
OCR technology identifies data by extracting information from the data. OCR employs algorithms for line and word finding.
The data scanned by OCR directly scans the data. Image data is detected using algorithms to recognize similar objects within a line.
After this process, the obtained data is transformed into letters. The next step involves the system recognizing letter objects based on the available database.
In more detail, the OCR process involves the following stages:
1. File Input: Digital file in JPG format.
2. Pre-processing: Scanning unnecessary parts to gather information.
3. Segmentation: Separating observation areas for each detected character.
4. Normalization: Adjusting dimensions and thickness of characters.
5. Deep Learning: Extracting characters using predetermined features through deep learning.
6. Recognition: Comparing the extracted characters with characters in the database.
Utilizing OCR in Business Processes
Technically, OCR devices work by locating and recognizing characters. Characters that can be detected using OCR include letters, numbers, or symbols.
Some OCR devices will export scanned text, while others will convert the scanned text characters for direct editing.
The results can be used for document editing, text quoting, and running more automated website processes.
Furthermore, OCR technology can be embedded in various applications, such as translation apps, text review, and more. OCR can also be integrated with text-to-speech apps for that functionality.
In more advanced OCR devices, this technology can export text according to the original size and format.
Creating Accessible Documents Using OCR
One of the benefits of utilizing OCR technology is creating accessible documents.
However, it's important to note that not all outputs from OCR programs are necessarily accessible documents.
Some OCR programs can scan a document and convert it into a word processing document in one step, but this document might not necessarily be accessible.
In such cases, users are usually asked to verify the text in the scanned document.
Business Prospects with OCR
Currently, a significant portion of business processes are still carried out manually, especially aspects like verification, invoice processes, contracts, order forms, reports, and insurance claims as part of Know Your Customer (KYC) efforts.
This situation doesn't align with the demands of technological development and today's business flow.
As we know, in this digital era, many tasks are expected to be fast, efficient, and flexible.
The above issues and challenges can be addressed through technology and the digital transformation of business processes within companies.
One solution is digitizing documents and KYC processes.
Companies need to have integrated and structured data centers or documents to conduct business processes more organized.
Activating OCR Technology in Your Business Processes!
Implementing OCR in business processes offers ease and efficiency in completing tasks.
Indocyber can assist your business processes in achieving these goals. Utilizing the latest technology with various features makes us the best partner for you.
Indocyber offers OCR (Optical Character Recognition) technology with several features and advantages, such as:
1. Indonesian ID Card OCR: Extracting information for faster verification processes.
2. Indonesian Tax ID Card (NPWP) OCR: Faster data extraction.
3. kWH Meter Recognition: Detecting digit locations on analog kWH meters. Real-time and offline detection using a mobile app.
4. PDF OCR (Invoice/Purchase Order)
Contact Indocyber Service for detailed information and our offers to support your business's digital transformation!
Source:
https://inergi.id/inergi-evision/inergi-ocr/
